From her start on the East Coast to her successful professional career at the base of the Rocky Mountains, Sarah Watson is no stranger to the stress of running a show barn. One of Stable Secretary’s first users, Sarah has experienced first hand how helpful Stable Secretary can be. We sat down with her to discuss her background in the horse industry and to find out how she implements Stable Secretary in her business.
Q: Tell us about you and your barn!
A: I started my professional career in Greenwich CT at Country Lane Farm, a really great family business that had loads of ponies and kids. There, I started to learn the ins and outs of running a business but never thought I would have one of my own. I went from there to Washington DC where I worked at Meadowbrook Stables with Miranda Scott teaching lessons and attending shows around the DC area. Also while in DC I traveled into Maryland and rode for Stacy Schaeffer and Kim Stewart riding horses at home and schooling at shows for Scott Stewart. I moved to Colorado in 2008 and after being an assistant for a few more years a dear friend and mentor, Nicole Webb, encouraged me to branch off on my own, and that is when Watson Equestrian LLC was born. I felt like I had learned what to do and what not to do from so many others that I really focus on keeping my business small so that I can give each horse and rider equal amounts of attention for the Hunter, Equitation, Jumper, and Pony rings.
Q: What is your favorite Stable Secretary feature and why?
A: I love that I can keep track of the horses Coggins and health records with Stable Secretary. Who really looks at a Coggins that often to know when it expires?! It’s so helpful to have Stable Secretary tell me when one is going to need to be redone so it’s one less thing I have to write down and remember.
Q: How do you use Stable Secretary on a daily basis?
A: I use Stable Secretary for the health record feature the most because it allows my brain to have a little more space! I can’t remember every date of every injection or medication given, so it is so helpful to just plug it into my app on my phone and be able to reference each horse’s records with a few finger taps.
Q: How has Stable Secretary improved your role in managing your barn?
A: Stable Secretary has improved my role in managing my barn because it saves me time for riding and teaching by making everything so accessible. When the vet or farrier comes for a horse, I can just pull my iPad or phone out and open the app, plug in what horse had what done, and then move on with my day. Stable Secretary reminding me every Monday of what I have coming up the next 2 weeks helps me stay on top of every horse’s care just the same.
Q: Would you recommend Stable Secretary to other trainers?
A: I would DEFINITELY recommend Stable Secretary to other professionals, and even just horse owners who like to be involved, or barn owners who manage grain etc. It’s just so easy to use and so much more convenient than just writing something down on a white board etc. Stable Secretary makes a horse trainer’s life easier, and I imagine it would make a barn manager’s a breeze! Having this information no matter my location makes running a barn full of healthy horses simple.
Find out more about Sarah at the Watson Equestrian LLC web site or Facebook page.
For Immediate Release
Kim Beaudoin for Stable Secretary
New London, NH- October 5, 2017 – Stable Secretary, the innovative equestrian record keeping software system, is proud to announce the inception of its newest invoicing technology upgrades for Professional users. Originally created to assist barn owners and managers with record keeping needs, Stable Secretary offers easy-to-use applications to help improve the productivity of equestrian facility management.
Stable Secretary has partnered with Equestrian Payment Solutions, to create a faster and more effective payment process. The improved technology saves time, prevents mistakes, and eliminates paper waste, by recording directly into the App via smartphone, tablet, or computer. Invoices are generated quickly, and tracking of payments and balances is just a click away. The key features of the invoicing section of the app include tracking services, creating bills, tracking payments, and accepting credit card payments online.
Robin Wertlieb Schwartz, of Equestrian Payment Solutions commented, “What we are trying to do is create a number of improvements that help trainers and stable managers, to not only get paid more efficiently, but also in a timelier manner. The emphasis is on the fact that they still have to run their day-to-day business, but cash flow will be improved now that they have this vehicle to provide to clients.”
The company is also working on tools for exporting records and income to QuickBooks, and hopes to launch this pro-active feature by the end of October.
“The feature also offers options for their customers,” continued Schwartz, “So they are able to use multiple forms of payment, via check or credit card. In the future, we hope to incorporate a place for fixed fees, where customers can be put on automatic recurring billing. The fixed fee is for services that are current, while the invoicing focuses on services that have already been provided.”
The invoicing also features new and innovative details, that include links from invoices to payment opportunities, as well as linkage to individual company websites that syphon to direct payment plans.
For more information, and to learn more about Stable Secretary, please visit www.stablesecretary.com.
The objective of Stable Secretary is to improve the health and performance of horses, enable communication between clients, staff, and vendors, and ultimately increase revenues for businesses. With the activation of the newest invoicing system, Stable Secretary is able to increase this mission in a positive way.
For Immediate Release
Kim Beaudoin for Stable Secretary
New London, NH- October 1, 2017– This month, Stable Secretary, the innovative equestrian record keeping software system, pledges to donate $5 per sale to the Breast Cancer Research Foundation throughout the month of October.
Customers may use the promo code “BCRF2017” at their time of purchase on products including custom Stable Secretary Pink Ribbon hats, as well as the Stable Secretary application itself. Stable Secretary’s software and mobile app let users view and add horse information, health and service records, and files anywhere, anytime. The interface makes your records easy to manage, and invoicing feature makes billing simple.
This year, Stable Secretary’s contributions will honor the memory of Elizabeth Solter. Elizabeth was a beloved daughter, mother, sister, wife, and friend to many. Horses and people loved her, and she truly lived life to the fullest. Read more about Elizabeth at equiery.com.
“I wanted to donate to breast cancer research because I have several friends, and a family member, who have been affected by the disease,” commented Stable Secretary owner, Kate Rice. “When I was young, my aunt died of Breast Cancer, and as a result I never really got to know her well, and my cousins lost their mom. As an adult, it has been incredibly sad to watch my friends afflicted with the disease, and their family members too, go through the anxiety, sadness, and sickness associated with the whole cycle of the disease.”
Breast cancer knows no age, gender or race. As the most common cancer in women worldwide and the second most common cancer overall, it remains a fact of life. Nearly 1.7 million women around the globe were diagnosed in 2012, and incidence rates are on the rise.
Rice continued, “I was – and still am – so sad when Elizabeth Solter, who was a friend and mentor to me, lost her life to the disease a few years ago. That being said, I want to do what I can to rally support and funding for research to find treatments.”
Every subscription or hat that customers purchase throughout the month of October, will provide important funds to help save lives – and will be appreciated by many.
For more information, and to learn more about Stable Secretary, please visit www.stablesecretary.com.
The objective of Stable Secretary is to improve the health and performance of horses, enable communication between clients, staff, and vendors, and ultimately increase revenues for businesses. Save time, stress, and money with Stable Secretary.
Equestrian Payment Solutions
We have teamed up with Equestrian Payment Solutions to make billing and payment easier for trainers, barn managers and their clients. Robin at Equestrian Payment Solutions helps trainers and managers to set up their accounts to accept credit cards. Clients appreciate the convenience and ease of paying their bills online, and business owners enjoy being paid faster.
Health Provider Updates
It is challenging to keep track of the health needs of all of the horses in the barn. With our soon to be released update, health providers like vets, farriers, chiropractors, etc. can be invited to access horse information and health records through Stable Secretary. This will allow health providers to view health histories to better determine what each horse needs. Our goal is to facilitate communication between trainers, managers, and health providers to better serve the horses’ needs.
Stable Secretary is working to make it simple to export records from Stable Secretary into Quickbooks for those barns with more complex accounting needs. This update will enable trainers and managers to do all of their record keeping in Stable Secretary but also take advantage of the advanced accounting features offered by Quickbooks (payroll, tax information, etc) without having to do any duplicate data entry. We aim to have this integration released by Summer 2017.
We are dedicated to improving the quality, efficiency, reliability and accessibility of your experience. We are here to serve you and all your barn management needs, and we welcome suggestions and feedback.
Dear Stable Secretary user,
Welcome to the first edition of the Stable Secretary Newsletter. Our newsletters will notify you of software updates, share tutorials, and point out other resources to help you manage your barn easily and effectively. Enjoy!
Referral Program: Refer someone to Stable Secretary and get money back!
Receive a $25 credit if a new user enters your name in the Referral space when they purchase a new subscription! (Please visit the Referral Page for more details.)
New Products and Features:
- Check out our other products and plans. You may be eligible for savings!
- Give your employees (and owners, if you want) access to your Stable Secretary account. You can control what they can see and do, and it will ease communication and record keeping.
- Keep track of your Competitions and Results in Stable Secretary! Now, you can track your horses’ and riders’ results at competitions. Feedback is welcome!
- Invite your Service Providers to login to your Stable Secretary account. Give your vet, farrier, and others the ability to view your horses’ health records.
- Coming soon – a Breeding section to track all your breeding records.
Winter circuit survival tips:
It’s that time of year again! Whether you are at WEF, Thermal, Ocala, or any other winter circuit, you are experiencing some form of the madness. Multiple weeks of showing back to back is fantastic, but it is also exhausting. As we are about half-way through the season, we here at Stable Secretary thought it would be an ideal time to compile a list of winter circuit “survival tips” from some of our top show barns across the U.S.
- Pace yourself and your horses for longevity. Don’t show or jump too much just because it’s convenient. You are the advocate for your horses and you need to keep their best interest in the forefront of your mind. Come up with a schedule and stick to it. Different horses have different needs but a good general plan is 2 weeks on, 1 week off. Also try to vary your routine a bit; showing every day is monotonous for both horses and riders. Take advantage of other opportunities on days off from showing. Go for a trail ride or try to find a new place to hack. Use a walker or treadmill if you have one available to help keep your horses in peak fitness.
- Involve a team of your vet, farrier, and body work person. It is a good idea to get a baseline vet check before circuit begins so you know your horse’s condition and comfort level before kicking it into high gear. Then have your vet come back mid-circuit to assess how your horse is holding up to the high demands of multi-week showing. This will help you stay ahead of potential problems, and correct them right away if they do appear. Of course if you notice any potential problems at any time during circuit, don’t hesitate to call your vet right away. Know your horses and trust your instincts; if something doesn’t feel right, it can never hurt to take a closer look.
- Debbie Stephens suggests creating a “show book.” Either create a binder for every show that you go to, or be sure to scan important documents and upload them to Stable Secretary. Include a photocopy of your entries, as well as the mailing receipt (Debbie recommends using FedEx or a similar service that offers tracking). Or, if you submit your entries online, be sure to print or save the confirmation page . Lost entries are something you should be prepared for. Also, keep a copy of the prizelist so that you always know where it is for easy reference. Then upload and/or assemble all documents that you will need for your trip, travel confirmations, hotel reservations, horse health paperwork, coggins, etc. It can be very easy to lose track of these documents, especially when you are busy showing over such a long period of time. It helps to have everything in one accessible place.
- One of the toughest parts about the winter circuit is that many farms have horses stabled on the showgrounds as well as at a farm nearby. When you are competing in one location for so long, it can be fantastic to have a home base where your horses can relax, enjoy being turned out, and take a break from the hectic horse show life. However, Havens Schatt reminds us how crucial communication between all members of your team is during this time. When you have horses in multiple locations, frequently traveling back and forth with their tack and supplies, it is easy for things to get lost in the shuffle. It is important that your team works together and communicates well. Looking for things, or trying to figure out what has or has not been done, wastes valuable time that is far too precious during this busy time of year.
- “Teamwork makes the dream work.” Remember to thank your valuable team members! Trainers, assistants, barn managers, and grooms keep the show running. Make an effort to say thank you and you’re welcome, even when things start to get tough and everyone is tired at the end of the circuit. A little bit of appreciation goes a long way.
- Take care of yourself. The winter circuit is hard on people too! Make sure you are eating properly, staying hydrated, and getting enough sleep. It is far too easy to burn yourself out before circuit is over by ignoring your basic needs. Many people spend so much time making sure their horses can perform at their best, but forget to do the same for themselves. You owe it to your horses to keep yourself in top condition as well.
- Use Stable Secretary to keep all of your horses’ records with you while traveling. It can be invaluable to have this information available when the unexpected happens (as it often does with horses). But when all of your horses’ records are available from any phone, tablet, or computer, it makes a difficult situation much more manageable!
- Pace yourself and remember to have fun! After all, we ride and show because we love it, so when circuit gets crazy, it’s important to remember to take a step back and remind yourself to enjoy it.
Straight from the Experts: Sage Clarke
We had the opportunity to speak to West Coast farrier, Sage Clarke, about his career and all of the knowledge he has acquired along the way. As a 5th generation horseman, Sage started as an assistant at the young age of 12. By the time he was 16, Sage was very serious about his work and started to take the necessary steps to bring him the success he has today of working on top hunter/jumper performance horses. Because of his skill level, Sage has been asked to travel all over the world to work on some of these top athletes. Sage was kind enough to answer some questions for us:
Stable Secretary– Do you have any mentors or teachers? What was so important about them?
SC– I have several mentors, but a few of the main mentors are my uncle, Allen Clarke, and fellow farrier, Tom Reed. Allen taught me about thinking outside the box and how to always see the good and bad side of things. Tom taught me how to be safe and how to run a good business. He taught me how to treat it like a real business, not just ‘shoeing horses’. He emphasized the importance of book keeping, customer service, and dealing with vets.
Stable Secretary– Now for some basics, how long do you recommend between farrier visits?
SC – It varies depending on the situation, but generally I would say for show horses, 5 weeks is a good average amount of time.
Pleasure horses can be a bit different and really depends on the farrier. The longer amount of time that passes, you will lose your angles, but If you can get correct angles from the start, it will make the job last longer. Remember, horses always look good for the first couple of weeks
Stable Secretary – How do the seasons affect horses’ hooves?
SC – Quite a bit. It really depends on what area of the country you are in and the amount of moisture that you get. The moisture really affects the growth rate.
Generally, they glow slower in the winter months. During this time you need to be more pro active about thrush and also risk of abscesses also increases.
Stable Secretary– Do you have any major tips that you give horse owners for their horses to have healthy feet?
SC – Pay your horse shoer on time. I’m serious! How you show your appreciation to your farrier is by paying them, and ultimately, they are the ones that can keep your horses feet healthy.
Stable Secretary – Are there any dietary tips that you have regarding hoof health?
SC – Best results I have seen are by giving horse biotin based products.
There are a lot of supplements out there that have extra stuff that they don’t really need, but biotin is really what is important for the feet. There are companies that you can in your horses’ blood and they will tell you if there are any other deficiencies that might be affecting the health of the hooves.
Stable Secretary – If you could give horse owners one piece of advice about their horses in general, what would it be?
SC -Be pro active about treating an ailment with a horse. Use the best veterinary and farrier services possible. By trying to save money in these areas is it likely to cost more time and money in the long run.
Stable Secretary – “Story Time”! What is the worst thing that you have seen regarding a horses’ farrier situation?
SC – When I was younger, I saw a photo of a hoof stand sticking out of a horse’s belly. This stuck with me forever and this is why I make sure to always keep sharp objects away from the horses that I am working on. Even if it is more convenient to keep these sharp tools close by, it is always better to keep the horses safe.
Stable Secretary – What is your best story of working on horses?
SC – Rich Fellers came up to me and asked me to shoe 4 horses for him. I walked to the barn and asked who he wanted me to start with and he said Flexible. I was incredibly excited. That horse is a legend!
Visit our Support Page for Tutorial Videos, FAQ, and more!
Did you know that our Support Page has videos and written instructions to help you use all of Stable Secretary’s features!
- Use the Mobile App all day every day. It’s so easy to add health and service records while they happen, so you don’t forget to do it later. (view video)
- Print or email our Reports before a Vet or Farrier appointment, or use them to see who needs a Coggins. (view video)
- Add health records to multiple horses at a time. It’s quick and easy to use the Add Health Record form online to enter multiple vaccinations, wormings, shoeings, and more. (view video) .
- Add team members to make communication easier in your Stable. (view video)
- Look at our Resources page to find proven and recommended vendors and service providers to help you with the needs of your Stable.
Stable Secretary releases enhanced features, welcomes new partner
In today’s world, multitasking is no longer a skill – it’s a requirement. From riding multiple horses to teaching lessons, keeping track of blanketing and turnout, farrier visits; vet appointments and more, trainers and barn managers have their hands full.
StableSecretary.com founder Kate Rice knows that life well; after more than two decades of work experience in busy stables, she created StableSecretary to make the jobs of barn managers and trainers more manageable.
StableSecretary’s cloud-based record keeping software simplifies life for equestrian professionals at all levels of the business. This month, it released new features that provide instant access to lease agreement details, registration numbers, bloodlines, insurance information, categorized comments, and more. It enables users to customize calendars and reports to show past and future health and service events for one, some, or all horses. It also tracks payments and invoice balances to ease billing.
“StableSecretary has been a lifesaver for me,” says young professional Hayley Barnhill. “Before, I struggled to find the best way to track my rides and make invoices. I’d forget things because I didn’t write them down, and I’d waste a whole day off at month’s end trying to make invoices. Now all I have to do is pick up my phone and click on the horse’s name that I rode or showed. Billing at the end of the month is just as easy.”
Easy-to-use and tailored to users’ specific needs, StableSecretary’s intuitive software enables users to access and manipulate health, billing, and operational information for their stables. Supported by the most advanced technology, it can be operated from any mobile device or computer.
Most recently, Stable Secretary acquired the expertise of existing software Show Barn Manager. Show Barn Manager contributed to the latest updates and now supports Stable Secretary. The combined experience of Rice and Cathy Warner Goodwin, founder of Show Barn Manager, now operate together under Stable Secretary to create a leading system that reduces oversights in horse care and incomplete invoicing.
“Stable Secretary is an invaluable tool for every horse person who knows how hard it is to keep track of all of the records for your own horses and for your clients’ horses,” says grand prix rider Debbie Stephens. “It allows you to spend your time with the horses, but at the same time never lose track of precious data which can be life-saving to our equine partners.”
Stable Secretary offers proactive, dependable, and friendly training and support. It is available for purchase at http://stablesecretary.com.
Email: email@example.com Phone: (617) 564-1241
Innovative Barn Management Solution Releases Useful Web and Mobile Features to Boost Productivity
Natick, Mass. – October 21, 2013 – Today, StableSecretary, the popular barn management software, announces the release of several new features that make barn management more efficient and cost-effective. Based on customer demand, these new features help resolve some of the most problematic areas of barn management, including invoicing.
With these new features, barn managers, trainers, and stable owners using StableSecretary are now able to:
– Track additional information about the horses in their stables, enabling instant access to lease agreement details, unlimited registration numbers, breeding records, insurance information, categorized comments, and more;
-View a customizable calendar showing past and future health and service events for all of their horses to facilitate planning and logistical paperwork;
– Run reports for individual or multiple horses to see an instant, accurate, and customized list of whatever information is necessary at that moment; and
– Record payments and track balances for invoices to further facilitate the billing process.
Less than a year after its launch, StableSecretary has already impressed the equine industry, earning rave reviews from clients who deem it easy-to-use and a boon to their productivity. With today’s updates, StableSecretary is addressing some of the most pressing needs facing barn managers, trainers, and stable owners in the operation of their business.
“StableSecretary has been a lifesaver for me,” said Hayley Barnhill of Uphill Farm. “I used to spend so much time trying to find the best way to track my rides and send out invoices, and I’d end up forgetting things because I didn’t write them down. Stable Secretary has made my life so much easier, and much more organized. It only took ten minutes to enter my horses names and information, and now all I have to do at the end of the day is pick up my phone and click on the horse’s name that I rode or showed. Billing at the end of the month is just as easy.”
Designed to help barn managers operate more efficiently and prevent costly mistakes, StableSecretary is easy-to-use barn management software, optimized for mobile devices, that enables horse trainers, barn managers and stable owners to manage health, billing, and operational information for their horses and their services. Created by Kate Rice, a veteran of the show horse industry with more than 20 years of experience both as a rider and a trainer, the software application makes it easy for trainers and barn managers to store and access information about horses and to track services, appointments, and records.
StableSecretary offers proactive, dependable, and friendly training and support. It is available for purchase at http://stablesecretary.com.
To find out more about StableSecretary, please visit us at http://stablesecretary.com.
Phone: (617) 564-1241
After taking about 6 months off to have a baby, it felt great to get back up on the proverbial horse. As soon as the doctor said it was okay to ride, I rode a few times at home, and then helped my dear friends at Newbury Farm at the 3rd week of the Vermont Summer Festival in Manchester VT. Despite the blistering heat and my slightly achy muscles, I was happy to rejoin the horseshow community. This most recent hiatus from the horse world was one of several, and as usual I was interested to notice what had changed (not much) and what stayed the same (almost everything):
- Fashion changes, but not dramatically. Since 1994, the developments I’ve noticed are sweat-friendly fabric for riding shirts, safer hard hats, half chaps instead of full chaps, and no more rust britches.
- Transportation modes around the show evolve. Since 1994, the golf cart has become ubiquitous. Many horse shows have created “lanes” to separate the horses from the golf carts.
- The most important and interesting development (in my humble opinion) is that horse people are starting to welcome and adopt technology into their work and personal lives. Many trainers and barn managers use their phones as an important tool to help run their businesses. In addition to using them to text, call, and email, they also use apps to help them stay organized while they are on the road. Stable Secretary, a barn management software with a web app and a mobile app that makes it easier to track and view equine health records, log equine business service records, and create and track invoices for horses in your stable, has received excellent feedback from users. Stable Secretary enables trainers and barn managers to access all of their equine records anywhere, anytime – and they really appreciate it! ShowNet is a HUGE help for tracking ring updates at shows, and it also records videos and tracks results. Equestrian Connect streamlines submitting entry forms. These three programs, created by horse people, resolve some of the biggest pain points for professionals in the horse industry – creating invoices quickly, submitting entries, keeping equine health and service records organized while at the horse show, and keeping the schedule running smoothly on competition days.
I enjoy being a part of the horse world in many different capacities. It’s been fun to watch these improvements happen, and I look forward to seeing more!
Leave a comment – what changes have you noticed over the years? What other technologies have become useful for horse trainers and barn managers?
New software solution helps Show Horse trainers and barn managers stay organized
Natick, Mass. – May 7, 2013 – Today, StableSecretary announced that its new software is available to horse trainers, barn managers and stable owners worldwide. StableSecretary, the mobile and Internet software application that enables horse trainers, barn managers, and stable owners to manage health, billing and operational information for their horses and their services, soft launched in January 2013 and has quickly become a go-to solution for barn management.
Designed to help barn managers operate more efficiently and prevent costly mistakes, StableSecretary is easy-to-use barn management software that is optimized for mobile devices. Created by Kate Rice, a veteran of the show horse industry with more than 20 years of experience both as a rider and a trainer, the software application makes it easy for trainers and barn managers to store and access information about horses and to track services, appointments, and records.
Despite the abundance of technology today, the Show Horse industry has until now lacked an effective software solution to help barn managers and trainers keep track of the records for their stables. Although show horses may be worth hundreds of thousands of dollars, and receive health care and services on par with professional human athletes, research shows that many stables have had ineffective, inefficient, or nonexistent systems for tracking horses’ health and service records, resulting in inadequate horse care and incomplete invoicing. Trainers and barn managers, who are often traveling and outdoors, need to store and access complex health and service records in a reliable, secure, and convenient place.
StableSecretary‘s initial customers find it useful, relevant, intuitive, and a real boost to their productivity and efficiency. Amanda Steege of Ashmeadow Farm commented, “For all of my horse professional friends, if you are looking for a great way to help you save time and money, look into Stable Secretary…..I did not think I needed a new system but I gave it a try and I am loving it. I can keep track of all of my horses and owners basic information as well as vaccinations, worming, farrier appointments, injections, feed and medications, and do my client invoices all from one place. I love that I can access it all from the app on my iPhone or iPad and can easily keep everything up to date. At the end of the month I can do my bills with a click of a button and I can email or print out and mail the invoices. I also love that all the info is backed up on the server so I don’t have to worry if my computer crashes or I drop my phone in a bucket of water.”
StableSecretary offers proactive, dependable, and friendly training and support. It is available for purchase on its website, at http://www.stablesecretary.com.
To find out more about StableSecretary, please visit us on the web at http://www.stablesecretary.com.
Phone: (617) 564-1241