Features

Manage your barn from anywhere

Stable Secretary organizes health, service, breeding, and activity records, as well as other general information for the horses in your stable.

Stable Secretary gives you and your team access to your stable’s information anytime, anywhere – on a computer, tablet, or smart phone.

Stable Secretary will remind you and your team about important due dates, make invoicing easy, help with your entry blanks, and more.

Stable Secretary offers data entry packages to get you started faster and to keep you organized.

Stable Secretary is easy to customize to fit the needs of your Stable.

Prevent oversights in horse care

Never overlook another veterinarian or farrier due date. Keep your horses healthy and happy with a comprehensive online file of health and care information that’s accessible anywhere. View past and future events on a calendar, on a horse profile page, and on your phone!

Manage identification, health, farrier, breeding, and service records.

Enter and view general identification, coggins & passport & FEI dates and numbers, insurance information, feed, supplements, medications, farrier, worming, joint injections, vaccinations, dentist, injuries, breeding records, and other health events.

Upload coggins documents, vaccination reports, and other files, photos, and videos.

Schedule, track, and receive automatic alerts and reminders for farrier and health appointments

Stable Secretary screenshot of Horse Profile Page

* Health categories vary by subscription level – please check our Product Comparison chart for details.

Add records and access information through our mobile app (iPhone and Android)

Away at a show? Out riding or teaching in the ring? Holding a horse for the vet? Stable Secretary’s powerful mobile app puts all of your horse and client information at your fingertips. View up-to-date information right from your phone, and record new health, service, and activity records as soon as they happen.

View detailed profiles for each horse in your stable.

See dates and details for all health records.

Access records of recent services and activities.

See upcoming events for the horses in your stable.

Add health and service records for horses.

Access information for your contacts.

Ease communication for the staff, service providers, and owners in your Stable

Manage contact information for the people associated with your Stable. Also, add your team members to your account to make it easier for everyone to view and add information about your Horses. You can control the permissions and level of access for additional users.

Access client phone numbers, addresses, organization numbers, uploaded documents, and more, wherever you are.

Add team members to your account to give grooms, barn managers, owners, and service providers (vets, farriers, bookkeepers, etc) access to what they need.

Stable Secretary screenshot of a contact page

Print or email sheets, reports, and lists for horses in your care

Make it easy on yourself to generate lists, reports, and summary sheets for the horses in your stable – anytime, anywhere. You can easily print or email the following, and more:

A Due Dates list (useful for a farrier or vet);

A Health History report (useful for a vet, therapist, or owner);

A Summary sheet for a horse (useful for a new owner or groom);

A Billing Contact report (useful for a vet, farrier, or horse transport company).

Stable Secretary screenshot of the horse information summary sheet

Stable Secretary can be customized to fit the needs of your Stable

Create your own lists of feeds, wormers, and other health related items.

Enter your own rates and services, and customize your invoices.

Easily set your own time frame for due dates, reminders, and alerts.

Register your staff, owners, and service providers within your account to keep everyone informed.

Stable Secretary screenshot of the settings page

Make billing easier*

Are you using numerous day sheets to record service information? Save time, prevent mistakes, and eliminate all of the paper by recording services directly into Stable Secretary from a smartphone, tablet, or computer. Generate invoices with one easy click, and even track payments and balances. Click here to see how simple it is to use Stable Secretary with Quickbooks for accounting.

Enter the services you offer and the fees you charge.

Track services at your convenience – during the day at the barn, in the evening at home, daily or weekly to eliminate oversights or mistakes later

Create bills in a snap. Record your services as the days, weeks, or months progress, so that all you have to do for billing is to click a button to produce an invoice.

Track payments and view balances. Enter payments as you receive them to stay on top of what has been paid and what is still owed.

Accept credit card payments online through Stable Secretary’s integration with Equestrian Payment Solutions! You will get paid faster, and your clients will be happy to have the option to pay their bill online. Please note that additional fees will apply.

* Available with Professional Plans only

Stable Secretary screenshot of Manage Invoices page

Get extra help whenever you need it

We want Stable Secretary to make your life easier, so we offer Support and Training at no extra charge. If you would like to hand off ALL of your record-keeping to us, we also offer Data Entry Packages for a nominal fee. Please get in touch with us with questions, suggestions, or data entry inquiries by email at support@stablesecretary.com, through the online support form, or by phone at 617-564-1241.

Stable Secretary makes barn management easier. 30 Day Free Trial

Subscribe to Our Mailing List

Sign up for barn management tips, tricks, and news. No spam, guaranteed.