Manage your barn anytime, anywhere
- StableSecretary provides access to your Stable’s information anytime, anywhere.
- StableSecretary generates automated & custom reminders, allows unlimited team members & contacts, manages records and scheduled events, and more.
- StableSecretary makes it easy to track billable items, create invoices, record payments, accept online payments, and view financial data.
- StableSecretary lets you create tasks, appointments, and services and share schedules.
- StableSecretary has an email tool to send messages, attachments, and pictures.
- StableSecretary has a message board to share information with team members.
- StableSecretary offers support, training, and data entry.
- StableSecretary is easy to customize to fit the needs of your Stable.
Prevent oversights in horse care
Get automated reminders for health and farrier due dates. Add custom reminders for everything else! Keep your horses healthy and happy with a comprehensive online file of health and care information that’s accessible anywhere, anytime. View past and future events on reports, a calendar or schedule, horse profile pages – all online and on the mobile app!
- Manage identification, and health, farrier, breeding, and service records.
- Enter and view general identification, coggins, insurance information, renewals, feed, medications, farrier, worming, joint injections, vaccinations, dentist, injuries, breeding records, and other health events.
- Upload coggins documents, vaccination reports, and other files, photos, and videos.
- Schedule, track, and receive automatic alerts and reminders for farrier and health appointments
* Health categories vary by subscription level – please check our Product Comparison chart for details.
Manage your stable on the mobile app (iPhone and Android)
Stable Secretary’s powerful mobile app puts all of your stable’s information at your fingertips. View up-to-date information right from your phone, and record new health, service, and activity records as soon as they happen. Get it from the iOS App Store or Google Play Store!
- Add, edit, and view detailed profiles for each horse in your stable.
- Add, edit, and view health records.
- Add, edit, and view service and activity records.
- Add, edit, and view scheduled events.
- Share agenda.
- Add, edit, and view reminders.
- Create & share daily checklist
- Manage feed, medications, tags, and more for your stable..
- Access reports for activity, health history, basic info, financial info, and more.
- Add, edit, and view detailed profiles and records for your contacts.
- Communicate efficiently via the email tool and message board.
Ease communication for staff, service providers, and owners in your Stable
Manage contact information for the people associated with your Stable. Add team members to make it easier for staff to view and add information about your Horses. Control the permissions and level of access for additional users. Invite service providers like vets and farriers to give them access to the information they need.
- Access client contact info, organization numbers, documents, uploads, and more, wherever you are.
- Add team members and service providers to your account to give grooms, barn managers, owners, and service providers (vets, farriers, bookkeepers, etc) access to what they need.
- Email Contacts and/or Tagged Groups to make sure clients, staff, and vendors have the information that they need.
- Post and View Messages on the Message Board to share important news about Horses or the Stable.
Stay on top of tasks and appointments with a Schedule
Add services, tasks, and appointments for your Stable. View what’s happening on a monthly, weekly, daily, or agenda view. Get Reminders and Email notifications for Events. Create a mobile app Checklist. Customize the Schedule view for your needs. Share the day’s agenda or checklist with your Team.
- Add Tasks, Appointments, and Service Events for your stable.
- Get Reminders and Email Notifications for your events.
- Assign custom Resources to events.
- Create a Checklist with new tasks and/or existing events.
- Customize your Schedule – color-code tasks and appointments, set default time spans and length of day, and more.
- Filter Schedule by horse, contact, resource, admin.
- Convert service events to service records for billing.
- Share Agenda or Checklist with your Team Members.
- Watch Video to see StableSecretary Schedule in action!
Print or email sheets, reports, and lists for horses in your care
Generate lists, reports, and summary sheets for your stable – anytime, anywhere. You can easily print or email the following, and more:
- Health reports to show due dates, past health and breeding info, temperatures, and more;
- Information reports to show customized horse or person details;
- Summary sheets – detailed or basic – for each horse;
- Financial reports showing services rendered, payments, invoices, billable items, billing contacts, and more.
- Other reports showing notes for horses, entry blank information for horses and people, and more.
Customize StableSecretary to fit the needs of your Stable
- Create your own lists of feeds, dewormers, medications, and other health related items.
- Enter your own services and rates.
- Customize your invoice settings and preferences.
- Easily set your preferred time frame for due dates, reminders, and alerts.
- Add staff, owners, and service providers to your Stable to keep everyone informed.
- Create tags to group horses and people to make it easier to view and add to groups.
- Customize your display of Horse names, People names, and background color.
- Change product or plan anytime to suit your needs as your stable grows and shrinks.
Make billing easier*
Save time and prevent mistakes and oversights by recording services directly into Stable Secretary from a smartphone, tablet, or computer. Create invoices, record payments, view account balances, and generate financial reports. Export invoice items and payments to Quickbooks, and accept online credit card payments through Stripe, Equestrian Payment Solutions, or your own processor.
- Enter the services you offer and the fees you charge.
- Record services in StableSecretary at your convenience.
- Create invoices in a snap – one at a time, or multiple in a batch.
- Record payments easily, several different ways.
- View account balances & run financial reports.
- Use our Financials Dashboard to view the status of all of your accounts at a quick glance.
- Accept credit card payments online through Stable Secretary’s integration with Stripe or Equestrian Payment Solutions! You will get paid faster, and your clients will be happy to have the option to pay their bill online. Please note that additional fees will apply.
- Export Invoice and Payment information directly to Quickbooks! You can export important financial information straight to Quickbooks for streamlined invoicing, bookkeeping and accounting.
*Available with Professional Plans only
Get help whenever you need it
We offer Support and Training at no extra charge. We also offer Data Entry Services for those who prefer us to handle ALL aspects of the record-keeping. Please get in touch with us with questions, suggestions, or data entry inquiries by email at support@stablesecretary.com, through our Support page, or by voice/text at (617) 564-1241.
