Financial reports are only available at our Professional subscription level. They are then only useable by Admin level team members.
Balances: Use this report to view the current account balance for all contacts.
Run the Balances report
To run the Balances report, simply click the icon and it will open in a new window, no search parameters to set.
Actions within this report are “view” which opens the transactions report form in a new window, and “receive payment” which opens the receive payment form in a new window.
Transactions: Use this report to show the transactional history for one or several accounts. The transactions report can also be used as a statement of account.
Run the Transactions report
- In field 1, select the start and end date range to search within.
- In field 2, select the account(s) and transaction type if wanting to filter by one, some, or all types.
- Click “run report”.
The only action within this report is “view” which will show details of that particular transaction line item.
Invoices: Use this report to view invoicing history. All invoices created will appear here by default, regardless of status; showing only unpaid invoices is possible within the search filters. For more help with invoices, check out our Invoices support page. This report automatically appears within the “Financials” tab, Invoices dropdown.
Run the Invoices report
- In field 1, set the start and end date to search within.
- In field 2, select account(s) individually or by tag. Toggle on/off to only show unpaid invoices.
- Click “run report”.
Actions within this report include edit draft invoices, receive payment, send via email, view, delete.
Payments: Use this report to view payment history. This report does not show payments of the type: void/forgiven/paid outside StableSecretary.
Run the Payments report
- In field 1, set the start and end date range to search within.
- In field 2, select an individual account or “All Accounts” from the top of the drop menu. Toggle to include payments of the type: online payment surcharges.
- Click “run report”.
Actions within this report are show applied payments, edit, view, and delete.
Credits: Use this report to see the history of account credit creation and history of use as payment.
Run the Credits report
- In field 1, set the start and end date range to search within.
- In field 2, select an individual account or “All Accounts” from the top of the drop menu.
- Click “run report”.
Actions within this report are view for all credits transactions, edit and/or delete only on credits that were manually created via the “Create Credit” form.
Service Records: Use this report to show the creation history of only service records. The report is formatted in 2 sections: Results Totals, which shows the total dollar amount charged of each service record type within the set date range and Records, which shows the history of all service records within the set date range.
Run the Service Records report
- In field 1, set the start and end date range to search within, select service(s), select account(s).
- If no services are selected, the report will default to all services.
- If no accounts are selected, the report will default to all accounts.
- In field 2, choose which informational columns to include in the report.
- Service name and horse name are ALWAYS shown.
- If no information type is selected, the report will default to show all.
- In field 3, further filter the records down by horse (individually or by tag) and administered by.
- The only results returned will be service records the EXACTLY match ALL the selected criteria.
- If no filters are selected, it will search all active AND archived horses but only active people.
- Click “run report”.
Billable Records: Use this report to show existing records that have a billable fee, whether or not they have been invoiced.
Run the Billable Records report
- In field 1, set the start and end date to search within.
- In field 2, choose what record status to show: all, on an invoice (already billed), not on an invoice (unbilled)
- In field 3, further filter records by type, horse, account, and/or administered by
- Records type is ALL by default, but can choose health or service specifically.
- Active and archived horses are included in the horse list.
- Only active contacts are listed on the accounts list.
- Only active contacts are listed on the administered by list.
- Click “run report”.
Missing Accounts: Use this report to display billable records that have not been assigned to an account for a specified date range. Click “edit” on resulting records to add an account. Click delete and double confirm to delete the record entirely from that horse’s activity.
We are here to help. Please contact us with questions or suggestions.
Email support@stablesecretary.com.
Call or text (617) 564-1241.
Visit Support Page.
Worried about getting all your information put in? Got a little behind on the day-to-day recording? Ask about our data entry services!
